Employees
A single employee list linked to branches, statuses, publication on the website or widget and calendar display. It's the foundation for visits, schedules and payroll.
Roxy Desk staff management
Team, schedules, workstations and payroll in one place
Roxy Desk helps a business see who is working, where exactly they see clients, which schedule they're available on and how their pay is calculated. Administrators spend less time checking things manually, managers control workload faster, and clients get to the right specialist without confusion.
Working hours
May 2026, first branch
Employee
Emma
Makeup artist
James
Massage therapist
Mo
Tu
We
Th
Fr
09:00
18:00
18:00
Sick leave
10:00
19:00
19:00
Day off
09:00
17:00
17:00
12:00
20:00
20:00
12:00
20:00
20:00
Vacation
10:00
18:00
18:00
Sick leave
Staff management sections
Every part of your team has its place in the system
Working hours
Staff schedules with working days, days off, vacations, sick leave, business trips and breaks. This is what determines when a specialist is available for booking.
Positions
The branch's organizational structure: managers, reporting lines and roles that can have one or several people. The team sees the logic of responsibility.
Workstations
Rooms, halls and places inside them, linked to branches. This helps assign a permanent station to an employee and avoid overlaps.
Payroll
Templates and calculation rules based on services, fixed salary, bonuses and days worked. Visit data becomes part of your financial records.
Value for every visit
The system connects employees, schedules, positions, rooms and pay rules. A client booking immediately takes into account the specialist's availability, branch, workstation and future payroll.
Availability
Schedules, breaks and vacations immediately show when a specialist can see a client.
Place
The branch, room or station is checked before a visit is created, so there are no overlaps.
Responsibility
Positions and team structure help you understand who handles the client and who oversees the process.
Pay
Completed services, rates and days worked turn into a clear payroll calculation.
How it affects visits
From setting up an employee to a controlled visit
Staff in Roxy Desk doesn't exist separately from the calendar. An employee gets branches, a position, a schedule and a workstation, and the system uses this data for client bookings, workload planning and payroll.
Add an employee
Set the status, branches, publication on the website or widget and calendar visibility.
Set up a schedule
Create an individual schedule or apply a template with working days, breaks and exceptions.
Assign a role and place
Define the position, reporting line, room or station at the right branch.
Run visits and calculate pay
Visits use the employee's availability, and pay is formed from actual services, rates and days worked.
Less operational noise
Systematic staff management reduces booking overlaps
When schedules, branches, workstations and payroll rules are set up in one place, the administrator works with ready-made logic instead of scattered spreadsheets. This helps create visits faster, plan workload more accurately and see the team's real performance.
-34%
fewer manual checks of specialist availability
+28%
faster planning of shifts, branches and workstations
Staff management
Get started
Set up your team so that visits, schedules, workstations and payroll work as one system
Our pricing
Free Start plan
Sign up without a card
No hidden fees
Personal consultation
Not sure which plan is right for you?
The Roxy Desk team will help you match your processes, team size and future plans to choose the right solution without overpaying.
Talk to an expert
Staff management FAQ
Short answers about employees, schedules, positions, workstations and payroll in Roxy Desk.
The section covers employees, work schedules, positions, workstations and payroll. This data is used when creating visits, planning shifts and calculating pay.
Yes. For each employee you can take into account branches, workstations and calendar visibility. This helps plan bookings correctly when the team works at several sites.
You can create a cyclic schedule repeating every few days or a dynamic schedule by day of the week. Different day types are also supported: working day, day off, vacation, sick leave, business trip and unpaid leave.
Workstations describe rooms, halls and stations at your branches. They help assign a permanent place to an employee and reduce the risk of schedule overlaps.
Roxy Desk can take into account services, a fixed rate, bonuses, assistants and days worked. Schedule and visit data become the basis for transparent payroll calculation.
Made in Ukraine